Good morning COALA Members!
As we mentioned at the monthly luncheon, it is election time again. Our annual Business Meeting is Friday, Nov. 9, 2018 at 11:30 a.m. at the Sheraton Hotel in OKC.
Our current COALA Officers are:
President: Carol Bybee
First Vice President: Misty Shirley
Second Vice President: Debbie Agnew
Treasurer: Liz Litts
Secretary: Barbara Urtz
NALA Liaison: Kerry Blackburn
Pursuant to Section 8.2 (Election of Officers) of the ByLaws, the “officers of the Association shall be elected in November of each year to serve for a period of one (1) year beginning on the first day of the calendar year following such election. The election of officers shall be conducted in accordance with the most recent edition of ROBERT'S RULES OF ORDER NEWLY REVISED. Names of newly elected or appointed officers shall be submitted to NALA headquarters and the Affiliated Associations Director at least thirty (30) days after election and/or appointment.”
The following officer positions are available for active member nominations:
Section 8.3. Duties of President. The President shall be the chief executive and administrative officer of the Association. He or she shall exercise such duties as customarily pertain to the office of President and shall have general and active supervision over the property, business and affairs of the Association, over its several officers and over the Standing Committees of the Association. The President shall sign and execute all contracts in the name of the Association, and all notes, drafts or other orders for payment of money. The President shall enforce these Bylaws and perform all of the duties incident to his or her office and which are required by law, and, generally, he or she shall supervise and control the business and affairs of the Association. The President shall be familiar with association and NALA Bylaws.
Vice-Presidents (First and Second):
Section 8.4. Duties of Vice-Presidents. In addition to the duties set forth below, the Vice-Presidents shall have such powers and perform such duties as may be assigned by the Executive Board or the President.
8.4.A. The First Vice President shall serve as assistant to the President, assistant to the Treasurer and will be responsible for the program for monthly meetings.
8.4.B. The Second Vice President shall serve as assistant to the President, assistant to the Secretary, and shall be Historian for the Association.
Section 8.5. Duties of Secretary. The Secretary shall record the proceedings of each meeting of the Association and the Executive Board, give notices of meetings and shall, in general, perform all duties incident to the office of Secretary and such other duties as may be prescribed by the Executive Board. Association minutes of any meeting shall be available to the NALA President upon request.
Section 8.6. Duties of Treasurer. The Treasurer shall have custody of all funds, securities, evidences of indebtedness and other similar property of the Association and shall, in general, perform all duties incident to the office of Treasurer and such other duties as may be prescribed by the Board.
Section 8.7. Duties of NALA Liaison. This officer shall be a NALA active member, shall be familiar with the association and NALA Bylaws, shall receive minutes of all NALA meetings, and shall represent the association at the NALA annual meeting of affiliated associations. This officer shall report quarterly on association activities to the NALA Affiliated Associations Director on forms provided by NALA headquarters, and shall report all officer’s names to NALA headquarters and the NALA Affiliated Associations Director. The NALA Liaison is responsible for reporting the current roster of membership annually to NALA, along with the renewal fee for continued affiliation with NALA.
This officer may submit items the association wishes discussed to the NALA Affiliated Associations Director, and shall participate in discussion sessions at NALA annual meetings. A report to association members on the NALA annual meeting will be required.
This officer shall, within sixty days of passage, notify the NALA Affiliated Associations Director of any changes in the association’s Bylaws. This officer shall be the main contact between NALA and the association. This officer shall be a member of the governing body of this association.
Any Active Member of COALA who wishes to declare himself or herself as a candidate for an officer position, can do so by notifying COALA Secretary, Barbara Urtz at firstname.lastname@example.org, in advance of the Business Meeting or at the Business Meeting on Nov. 9, 2018. Please make sure your email subject line states, “COALA Nomination” so Barbara can get to these quickly and for ease of organization.
If there are any contested positions, Active Members in attendance at the meeting will be asked to cast their votes at the meeting, and Active Members who are unable to attend the meeting in person will be given an opportunity to vote by Proxy. Active Members can download the Proxy form here.
If you are nominated for an officer position, Barbara will be in contact with you. Please have all nominations to Barbara by noon on Thursday, Nov. 1, 2018. All nominees will be spotlighted at our Luncheon/Business Meeting on Friday, Nov. 9, 2018, beginning at 11:30 a.m.
If you are interested in an officer position and would like to know more about it, please contact us.
We look forward to seeing you in November!!